What if you don’t want to delete a message, but you also don’t want it cluttering up your inbox or your email folders? Archiving the message is the best solution.
When you move a message to the Deleted Items folder, it’s a preliminary step you take before permanently removing it from your email. Once you permanently delete an email message you can no longer access it. Archiving, on the other hand, allows you to store a message indefinitely.
Note: Messages stored in an Archive folder will take up storage space.
