Microsoft 365 subscribers can set up automatic replies for when they are out-of-office or unavailable to respond to email. Below is the step-by-step process of how to set up automatic replies to clients.


  1. Open Outlook
  2. Click on the File tab in the upper left-hand corner, then select Automatic Replies (Out of Office) on the next screen.
  3. Select “Send automatic replies”
  4. Enter in your desired automatic reply message.  You can also select “Only send during this time range:” and set your start and end times if you’d like to set a specific time frame.
  5. Optionally, if you’d like your automatic replies to be sent to people outside your organization, select the Outside My Organization (On) tab and then type the response you want to send while you are out of the office.