Creating reusable text blocks for email messages can streamline your communication process, saving you time and effort. By storing frequently used content as Quick Parts, you can easily insert these blocks into your emails, ensuring consistency and efficiency.

   

  1. Select Content: Highlight the text you want to save as a reusable block.

    Note: To view paragraph marks, on the Format Text tab, click the Paragraph button.


  2. Include Formatting: To keep paragraph formatting (indentation, alignment, etc.), include the paragraph mark in your selection. (View paragraph marks by clicking the Paragraph button on the Format Text tab.)

  3. Save to Quick Parts:

    • Go to the Insert tab.
    • In the Text group, click Quick Parts.
    • Select Save Selection to Quick Part Gallery.

  4. Fill Out Details:

    • Name: Enter a unique name.
    • Gallery: Choose where the block will appear.
    • Category: Select or create a category.
    • Description: Add a description.
    • Save in: Choose the template to save in (the template must be open).

  5. Set Options:

    • Insert in its paragraph: Makes the content a separate paragraph.
    • Insert content on its own page: Places the content on a new page.
    • Insert content only: Insert the content as is